Data Entry Accounting / Junior Staff Accountant
UNIVERSAL CITY
Data Entry Accounting / Junior Staff Accountant
Full Time • UNIVERSAL CITY
Replies within 24 hours
Benefits:
- Employee discounts
- Health insurance
- Paid time off
- Competitive salary
- Dental insurance
Accounting Position:
Family-run business seeking a reliable, detail-oriented Data Entry Bookkeeper/Junior Staff Accountant to handle day-to-day bookkeeping and basic staff accounting across multiple affiliated companies. This combined role supports transactional processing, reconciliations, month-end tasks, and routine reporting for several entities within the group.
Family-run business seeking a reliable, detail-oriented Data Entry Bookkeeper/Junior Staff Accountant to handle day-to-day bookkeeping and basic staff accounting across multiple affiliated companies. This combined role supports transactional processing, reconciliations, month-end tasks, and routine reporting for several entities within the group.
Key responsibilities:
- Enter invoices, bills, receipts, payroll hours, and other financial transactions into the accounting system promptly and accurately for multiple companies/entities.
- Maintain accounts payable and accounts receivable ledgers: code, match, process payments, and prepare customer invoices for each company as required.
- Reconcile bank and credit card statements monthly for each entity; investigate and resolve intercompany and account discrepancies.
- Record routine journal entries (accruals, intercompany eliminations/transfers, prepaid adjustments, depreciation allocation as instructed).
- Assist with month-end close tasks across the group: compile supporting schedules, run consolidated and per-entity trial balances, and prepare basic variance analyses.
- Maintain vendor and customer files and documentation; ensure proper filing and retention of source documents for all companies.
- Process payroll data or coordinate with payroll provider by preparing and submitting accurate timesheet/payroll inputs for multiple entities.
- Assist with sales tax, payroll tax filings, and other routine compliance tasks under supervision; manage filings across jurisdictions as applicable.
- Produce regular reports: AR aging, AP aging, cash position, expense reports, and simple consolidated and per-entity management summaries.
- Support annual audit and tax preparation by gathering schedules and documentation for each company.
- Implement and follow accounting policies, internal controls and standard operating procedures appropriate for a small, family-run multi-company group.
- Communicate with family ownership, managers, vendors, and customers to resolve routine billing and payment issues; maintain a collaborative, service-oriented approach.
Required qualifications:
- Associate degree in accounting/bookkeeping, or equivalent certification (e.g., QuickBooks Certified), or equivalent experience in bookkeeping/accounting.
- 3–5 years of experience in bookkeeping, data entry, or junior accounting role; experience handling multiple legal entities.
- Proficiency with accounting software (QuickBooks online and Quickbooks desktop); comfortable managing multiple company files and learning new systems.
- Strong Excel skills (VLOOKUP, basic formulas, sorting/filtering, simple pivot tables).
- Working knowledge of basic accounting principles and double-entry bookkeeping.
- High attention to detail, accuracy, and organizational skills.
Preferred qualifications:
- Familiarity with payroll processing and payroll tax requirements for multiple entities. ADP payroll is a must.
- Experience with reconciliations, intercompany accounting, month-end close procedures, and basic financial reporting.
- Basic understanding of sales/use tax and vendor compliance across jurisdictions.
- Comfortable working in a small, family-run environment—flexible, discreet, and collaborative.
- Excellent written and verbal communication skills.
Core competencies and skills:
- Accurate and fast data entry
- Numerical aptitude and analytical thinking
- Time management and ability to prioritize tasks across several companies
- Confidentiality and integrity handling financial information for family ownership
- Problem-solving and ability to escalate complex issues appropriately
- Teamwork and ability to work independently with minimal supervision
Working conditions:
- Full-time (typical office hours); in house.
- Small family-run office culture with direct interaction with owners and managers; hands-on, flexible approach expected.
- Occasional deadlines at month-end/quarter-end; limited travel for bank visits.
- Role requires switching between multiple company files, no odd hours, M-F 8:00 am - 5:00 pm.
Compensation:
- Salary range typically for data entry/staff accountant/bookkeeper roles in small businesses: $40,000–$60,000 annually (varies experience). Benefits as offered by employer.
How to apply:
- Submit resume, brief cover letter highlighting relevant bookkeeping/software experience and experience managing multiple companies, and references.
About Us:
ZUBIE OPERATING SYSTEMS INC has been a trusted provider of innovative solutions for over a decade. Our commitment to excellence and customer satisfaction sets us apart in the industry, making us a favorite among clients. We foster a collaborative and inclusive work environment where employees are encouraged to thrive and develop their careers.
About Us
Our History
Zubie Wear was founded in 1997, and has grown to become one of the largest screen printing companies in San Antonio, Texas. We started with a simple idea; "Excellent workmanship at a fair price, produced by union labor". That philosophy has worked well for us and we are now a major supplier of GCC/IBT printed products and apparel to unions across the United States and Canada.
Zubie Wear’s state-of-the-art production facilities covers over 10,000 square feet of modern pre-press and printing equipment to meet all of your screen printing needs. Automated equipment and skilled press operators insure that you get a consistent quality product every time you order.
Zubie Wear’s state-of-the-art production facilities covers over 10,000 square feet of modern pre-press and printing equipment to meet all of your screen printing needs. Automated equipment and skilled press operators insure that you get a consistent quality product every time you order.
Our people make us great. From our friendly sales staff to our quality obsessed production team, we have some of the most knowledgeable and skilled employees ever assembled in one place, all with one simple goal in mind; total customer satisfaction.
Our Commitment
Every person at Zubie Wear will uphold a commitment to service our union member professionally, courteously with respect and provide outstanding customer service. Our craftsmanship is second to none and guarantee accuracy and quality or your product is replaced at no cost!
Our Culture
Zubie Wear is honored to print artwork that reflects our proud union workers! You are why we wake up every day and work hard to design and print artwork you are proud to wear. Our designs and quality of work reflects how our country was built by hard working, determined and dedicated individuals like yourself. We are American made and Union Proud!
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